| Department Functions & Services |
| The Grants/Contracts area of the Finance Department deals with the review and accountability of the county's grants and contracts. This entails confirming bank information, establishing the grant funds into the Banner Financial System, processing grant/contract related invoices for payment, reviewing grant agency invoices, and coding all incoming grant monies. The Contract area receives all original contracts, assigns them a number, and records and tracks them on the Access database. In addition, the Finance Department processes liability insurance invoices, and tracks retainage, tax deed over bid monies, and MSBU projects. |
| GRANTS AREA FUNCTIONS: |
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| 1. |
Confirm bank information for funds |
| 2. |
Establish and track grant funds in the Banner Financial System |
| 3. |
Process invoices for the grant funds |
| 4. |
Review request/reports for reimbursement |
| 5. |
Submit request for drawdown of funds from granting agency |
| 6. |
Receipt all incoming funds into the proper account |
| 7. |
Terminate grant fund |
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| CONTRACT AREA FUNCTIONS: |
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| 1. |
Keep on file all original contracts that have been executed for the Board of County Commissioners and the St. Lucie County Utilities Department |
| 2. |
Assign a contract number and input the contract into the Access database |
| 3. |
Process invoices for contracts, MSBU, and projects/programs |
| 4. |
Track retainage on all contracts |
| 5. |
Handle Tax Deed Over-Bid monies |
| 6. |
Review and pay all liability insurance claims |
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Department History
GRANTS: The Grants area has been a growing part of St. Lucie County's funding sources for many years. The Finance Department has handled the financial end of all of the county's grants for the past 20 years. They are tracked on the Banner Financial System. St. Lucie County increases it's incoming grants each year. At the end of Fiscal Year 2005 the county had 200 ongoing grants for a total of $200,540,080.00. Grants are audited by Local, State and Federal Auditors at the end of each year.
CONTRACTS: The Contract area of the Finance Department has been keeping track of St. Lucie County's contracts for the past 15 years. Every contract that is issued by the County comes to the Finance Department to be assigned a contract number. This was all done manually until 1995 when a system called File Express was implemented. Having a total of 5720 records, the File Express system was replaced in September 1999 by the Access system that to date contains over 12,985 records. The Contracts area also assigns work authorization numbers and records are kept on bonds, mining permits, revocable license agreements, road impact fees, site plan approvals, warranty deeds and 200 interlocals. This area also reviews and pays all liability insurance claims for the county. |
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| Finance Department - Grants & Contracts FAQs |
How many grants does the county have?
At the end of Fiscal Year 2005 the county had 200 ongoing grants for a total of $200,540,080.00. For additional information please call (772) 462-1492.
How many contracts does the county have?
As of January 31, 2001, the county's Access system database had 12,985 records. For additional information please call (772) 462-1479.
How many contracts does the Clerk of Courts have?
Please call (772) 462-1977.
What is an MSBU?
MSBU stands for Municipal Services Benefit Unit. For more information please call (772) 462-2824
How do I find out the balance on a tax deed over-bid?
Please call (772) 462-1477.
How much retainage is being held on a project?
Please call (772) 462-1492.
How can I find out if a bond has been posted with the county?
To find out if a bond has been posted with the county, please call (772) 462-1479.
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